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Database Creation. The process
of creating a database involves taking
the coded data and the OCR and loading
into a database and then associating the
images to the database. The end result
is that a user can review/search the database
for key terms, dates, words etc. . . .
and when a relevant document is found,
the user can view the corresponding image.
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Data Conversion. Some clients receive
data that is not in a format appropriate
for storing in a fielded database or is
in a database format not suitable for their
system. LSI will format the data from one
database so that it can be viewed in another
database system or we can modify data to
enhance the searching process.
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Document Coding. Once images have been
created from hard copy documents, they
are typically “coded.” Coding
is the process of reviewing the documents
and entering data into a pre-defined database
(fields in the DB are defined by client).
The data keyed into fields typically help
to identify the document such as date,
author, addressee, document type and title.
Each record in the database represents
one coded document. LSI’s document
coding services can be done both virtually
and offshore.
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Document Imaging. After the collection
of documents is identified, the paper will
be converted to Group IV CCITT TIFF images
(typically stored at 300 DPI). This TIFF
file is an electronic representation of
the hard copy paper. During the scanning
process the bindings/groupings within the
collection are maintained. This maintenance
gives end users the ability to distinguish
where a document and/or its attachments
start and stop.
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Document OCR. Optical Character Recognition,
or OCR, is an automated process which runs
against TIFF files and attempts to interpret
the text on the page and translate it to
electronic text. This enables users to
search the “full-text” of documents,
in addition to any fields selected for
coding.
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You don’t have to go
it alone.